International Document Solutions

Are you abroad while your original documents are in Lithuania, or do you need someone to coordinate their ordering, local collection, preparation and onward delivery?

or write an email info@airv.lt to find the best decisions together!

Document collection

AIRV helps international students, private clients, companies and professional partners manage practical document-handling steps in Vilnius, Kaunas and other locations in Lithuania when the relevant institution permits this.

One provider for the entire process. We can coordinate document ordering, collection, translation, certification, notarial, apostille or legalisation procedures within our scope, and delivery to the agreed recipient.

When this service is useful

  1. An original document is held by a Lithuanian university, employer or another institution;

  2. a duplicate or replacement document must be ordered;

  3. documents must be collected, translated, certified and returned to the same or another institution;

  4. a completed set of documents must be delivered to a university, municipality, employer or another recipient;

  5. Lithuanian-issued documents need translation, notarisation, an apostille or legalisation before being sent abroad;

  6. a client abroad needs coordinated courier or postal delivery and tracking;

  7. a private individual, company, lawyer or document-service representative needs a reliable partner in Lithuania.

The genius women behind Airv translation agency in Kaunas

What AIRV can coordinate

  1. Ordering official documents under a notarised power of attorney;

  2. collection of documents from an agreed institution or contact person;

  3. receipt of originals sent directly to our Vilnius or Kaunas office;

  4. translation and translation-bureau certification;

  5. notarial, apostille or legalisation procedures that AIRV is authorised to arrange;

  6. submission to a receiving institution when representative submission is permitted;

  7. return to the original institution, delivery elsewhere in Lithuania or international shipping;

  8. tracking details and coordination of the entire ordered service.

Evelina Grigonė inside the Airv translation agenncy located in Kaunas

What must you confirm before document collection or submission?

Universities, embassies, consular offices, ministries, notaries and other institutions use different procedures. Requirements can change and may include a client authorisation, a completed institution-specific form, an appointment, a case or application number, identification documents or a specific payment method.

The client must obtain the current requirements. Please contact the institution directly and confirm whether an AIRV representative may collect, submit and receive the document. Before we confirm the service, send us the institution’s reply and all of its requirements.

Collection from a university or another institution

If the institution agrees, AIRV can collect documents belonging to the client on the client’s behalf. The client must provide the institution’s name and address, the responsible contact person’s details, confirmation that the document is ready, and any required authorisation or document collection code.

AIRV cannot guarantee that an institution will release a document without its required authorisation or internal approval.

The team at Airv translation agency located in Kuanas discussing work related questions

Submission to an embassy, consulate or authority

Before ordering a document submission service, the client must find out whether a representative may submit and collect the document, whether prior registration is required, which forms and supporting documents are needed, and which fees and payment methods apply. AIRV can advise based on its practical experience, but institutional requirements change and the client must obtain confirmation of the current rules.

For foreign-issued documents submitted for secondary legalisation at the Lithuanian Ministry of Foreign Affairs, the document owner, their employer or the receiving university may need to complete the submission. AIRV cannot promise representation where the current procedure restricts who may submit documents for legalisation.

Sending originals directly to AIRV

Once the process has been agreed, original documents may be sent to our Vilnius or Kaunas office. Include your full name, email address, telephone number, the purpose of the documents and clear return or onward-delivery instructions. We will contact you after receiving the shipment and confirm the start of the work.

What AIRV can coordinate

How the process works

  1. Describe the situation. Tell us where the documents are now, where they must go, which actions are required and your deadline.

  2. Confirm the institution’s requirements. Obtain written confirmation that an authorised AIRV representative may act on your behalf, together with all authorisation forms, registration, fee and collection instructions.

  3. Send scans and contact details. Provide a complete copy of the document, the contact details of the person holding it, the receiving institution’s requirements and the final delivery address.

  4. Receive a quotation. We confirm which services AIRV can provide, the estimated timeline, third-party costs, travel or courier charges and the documents required from you.

  5. AIRV coordinates the agreed steps. After payment and receipt of all authorisations, we perform the ordered services: collecting, preparing, submitting or forwarding the documents.

  6. Receive confirmation and delivery details. We send a copy of the document, dispatch information or tracking number and forward the documents to the approved recipient.

Project and Supplier Manager Kamilė Burneikytė who works at Airv Translation Agency in Kaunas City

Information needed for a quotation

  1. a complete copy of every page and both sides of each document;

  2. the document’s current physical location and the contact person’s details;

  3. the receiving institution and its written requirements;

  4. confirmation that a representative may act on the client’s behalf;

  5. the required translation, certification or document-authentication steps;

  6. the deadline, final delivery address and recipient’s telephone number.

Evelina Grigonė examining her Macbook at the Airv translation bureau in Kaunas

Price and timeline

The quotation depends on the locations involved, number of visits, registration and waiting time, authorisations, translation and certification work, authority fees and the chosen delivery method.

AIRV confirms an estimated timeline only after the institution’s procedure and the status of the documents have been established. Institutional processing times and courier delivery times remain outside AIRV’s control.

Frequently asked questions

Can AIRV collect my original document from a Lithuanian university?

Yes, if the university confirms that it may release the document to our representative and all required authorisations and contact details are provided.

Can AIRV submit a document to an embassy or consulate?

Possibly. The client must first obtain the embassy’s current requirements and confirmation that their representative may submit and collect the document. We then assess whether AIRV can perform the assignment.

Can AIRV pay an authority or embassy fee on my behalf?

Where the institution accepts a suitable payment method, this may be included by prior agreement. The authority fee and AIRV service charge are shown separately in the quotation.

The Airv staff welcomes You into their translation agency in Kaunas

Can you send the documents directly to a university or another institution?

Yes. We can arrange delivery to the approved recipient in Lithuania and provide the agreed dispatch information. A contact person’s name and telephone number may be required.

Can you send completed documents abroad?

Yes. Depending on the client’s preference, we can arrange delivery by courier or post. Price, delivery time and tracking availability depend on the selected shipping method and destination.

Do scans suffice?

Scans are sufficient for an initial assessment or consultation. Physical originals are required whenever the ordered services require the original physical document. Each situation is assessed individually.

Project and Supplier Manager at Airv Kaunas - Kamilė Burneikytė explaining work related queries on a Macbook

Describe your situation

Email info@airv.lt and attach copies of the documents. State their current location, the issuing or receiving institution, its requirements, your preferred completion date and the final delivery address. We will confirm which parts of the process AIRV can perform and provide a quotation.

Order

Why do others trust our translation services?

All testimonials
Henkel Balti OÜ
Henkel Balti OÜ

AIRV has been our trusted partner for several years. They`re always taking their job seriously and can handle even with tight deadlines. I`ve always been satisfied with the quality of their work as they`ve taken over our specific expressions and using them correctly. In addition to that the communication has always been pleasant, friendly and fast. I know that I can rely on them in every situation.

TCL Communication
TCL Communication

We’ve been working with AirV for years and we really appreciate the excellent service that AirV provides.
They have professional and experienced translators who are proficient in using translation tools, and always deliver good translation quality on time, even for big tasks in urgent cases.
They also have excellent project managers who stay in close touch with us to understand our requirements and expectations very well.
We hope keep cooperation with AirV in the future.

UAB Plastic formo
UAB Plastic formo

A friendly and professional team. They have never failed to meet the deadline and always take the client’s needs into consideration.  The problems, which are very rare, are always sold to the client's benefit. It was a big pleasure to work with this company for many years.

UAB Topsonic
UAB Topsonic

Thank you so much. We have been pleasantly surprised by the highest level of proofreading. We found your proofreader’s comments very useful.

As always, AIRV is dedicated to quality and customer satisfaction.

Telko Lietuva UAB
Telko Lietuva UAB

We have been working with the translation agency AIRV for over 10 years and we can definitely recommend this agency to everybody as a supplier of top quality services for a reasonable price.

We highly appreciate for the orders delivered on time and very often before the agreed upon deadline. Moreover, their quality is excellent in addition to a friendly and attentive staff. We can always rely on this company in every aspect - from quality to meeting the deadlines.

ZETA LAW Professional Partnership of Lawyers
ZETA LAW Professional Partnership of Lawyers

We have been using the services of the translation agency AIRV on a regular basis and we have been very satisfied with their cutting-edge services. As matter of fact, our deadlines are always pressing, but the AIRV team has always risen to the challenge and they have never disappointed us. They are enthusiastic and ready to help whenever it is required. Their prices are extremely competitive, nevertheless, the quality level of their translations is exceptionally high. We strongly recommend this translation agency and we look forward to working with AIRV in the future.

Good luck to the AIRV team!

UAB „Kauno tiltai“
UAB „Kauno tiltai“

We can always rely on your translation agency. We are using your translation services on a continuous basis and we have only positive words to say about the translation process at every step: ordering, processing, reporting about the progress of work, through to final delivery. As a translation agency you are absolute professionals in this field. Our wish is that you will maintain the same quality of work in the future as well. Good luck!

Kauno Pienas, a branch of AB Pieno Žvaigždės
Kauno Pienas, a branch of AB Pieno Žvaigždės

We have only positive words to say about the quality of your work and our working relationship in general. All the translations you do for us are accomplished within the agreed deadlines despite the fact that very often our orders have very short deadlines and they have to be made within a very short period. Prior to final delivery, we always cross-check the translations and this allows us to ensure that correct and consistent terminology specific to our industry field has been used. Moreover, it is convenient for us to have all the translations in Word. We hope that our future cooperation will be just as successful.

UAB EMP Recycling
UAB EMP Recycling

We wish to say many thanks to the translation agency AIRV for highly professional, prompt and exclusive work. We highly appreciate the AIRV staff as a reliable partner whose efforts were a valuable input into the success of EMP Recycling projects.

UAB AVIABALTIKA
UAB AVIABALTIKA

We are always satisfied with your translations.  We have been cooperating for more than ten years and really hope that our cooperation will continue for many years. We wish you and your staff all the best! 

AB Sanitas
AB Sanitas

We highly appreciate the efforts of UAB AIRV. We have been working together for three years. They have been translating huge projects for us and sometimes, it was hard to believe that they would manage to accomplish all the tasks in time.  They have NEVER failed to meet the deadline!

UAB Aconitum
UAB Aconitum

We are always satisfied with your translations. We are happy about their turnover time and quality. We wish you a big success!

UAB Olansija
UAB Olansija

Language is involved in everything what we do. One thing is to speak foreign language, but the entirely different thing is to work with the foreign language. We are really demanding about the translation quality, text editing and language style. Therefore, we have been frequently using the services of UAB AIRV for three consecutive years.

They give an opportunity to deliver and receive the materials via e-mail and this is very important today as a time-saving measure. The staff of UAB AIRV Klaipėda branch responds immediately and we can always rely on them. The staff of UAB Olansija wishes a big success in future business of the company.

UAB Hegelman Transporte
UAB Hegelman Transporte

We can say only positive words about your translation agency in return for excellent quality of translations, strict following of the deadlines and high level of services. The staff is always friendly and attentive. All the translations are accomplished within the shortest possible time limits and this enables us to optimize our working time.

Thank you for being with us!

 

Lithuanian Cable Television Association
Lithuanian Cable Television Association

Thank you for cooperation. Our enquiries are always followed by immediate responses to every issue, which is important for us. Moreover, the translations are always accomplished very quickly and in a qualitative manner. We wish you a big success in your future business and hope that you will continue working in a professional way.

UAB Kaefer Termoizola
UAB Kaefer Termoizola

We, at UAB Kaefer Termoizola, can say only positive words about the translation agency AIRV.  The service level is really high and we can always be sure that we can rely on them in the most urgent cases. They are always ready and willing to do their best! Many thanks! P.S. Highest level of services and attention to the clients’ needs!

UAB „PLIUS“
UAB „PLIUS“

The translation agency AIRV is a reliable partner whose high level of professionalism and competences helped us to better understand the peculiarities of our company’s operations and enabled us to find the most optimum solutions.  We are always sure that the tasks will be accomplished in time and this allows us to achieve the desired results.  Excellent quality of AIRV services complies with the strictest requirements, which we apply to our own services and solutions.

UAB Schiedel kaminų sistemos
UAB Schiedel kaminų sistemos

Thank you for the quality translations and we are really satisfied with your services! We hope for our future successful cooperation!

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F.A.Q.

How the cost of translation is calculated?

The pricing model is based on the number of symbols. One standard translation page consists of 1,500 symbols excluding spaces. Different rates apply to different language combinations and for this reason, call or email to the translation agency and ask for more specific price. You should specify a) a language combination; b) a required translation service.

Is it possible to order translation services remotely?

Yes. If you need a notarized document, you can deliver your documents or texts by email and the translation agency shall take care of everything–they shall provide you with an electronic version of the translation validated by the agency.

Are urgent translation tasks charged extra?

No. We take every step to complete the translation as soon as possible and deliver it to a customer and therefore, we do not apply additional charges.

Are interpreting (consecutive and simultaneous) services offered?

Yes. Highly professional interpreters provide this service. Interpreters are selected subject to the field of specialisation, e.g. interpreting during events, conferences, commercial negotiations etc.

Is it possible to complete paperwork in Lithuania, if a customer is abroad?

Definitely yes. The translation agency helps the customers abroad very often: they can rely on us when they need translation, notarisation or legalisation services. You can email us the documents you need to be translated, or, alternatively, you can choose courier or prepaid post services. The documents will be prepared in line with your requirements.

Is it possible to order translation of sound and video records?

Yes. We offer the translation of more than 30 sound recording formats, including AIFF, M4A, MP3, MP4, WAV and WMA. We can also work with YouTube and other resources.

What translation fields we handle?

We have professional translators working in such fields as medicine, finance, engineering, law, advertising as well as creative translations.

Are online translations time-saving?

As usual, our response time is very short. Whether you decide to order translations online or to visit our physical offices, we shall do everything for you as soon as possible.

What makes the translation cost-effective?

We use the latest translation technologies and software. They can recognise repetition and thus save your money. This is not an automated translation but rather translation tools that allow to maintain the original formatting of the translated text. If any text was translated before, the tool will offer the repeated segments of the text automatically. In this way, the translation process is shorter, cheaper and of better quality.

Where exactly the translation office in Vilnius is?

Our translation office in Vilnius is at Raugyklos g. 4A, LT-01139. The easiest way to find it is by walking or driving along Raugyklos Street from the Margutis sculpture towards V. Šopeno Street. You can park your car on the street in front of the office (there is a yellow zone nearby). You will easily spot the office signboard. You are welcome to drop by.

Digital certification of translations – is it a free service?

With the rapid changes in living conditions during the global COVID-19 pandemic, the popularity of eco friendly translation, a service that has been on the market for a number of years, has grown significantly. This means that we will digitally certify the translations of the documents for which you do not need a hard copy, free of charge, using our office stamps, making the process completely paperless. Let's protect our planet and print responsibly.

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